2004 USAT Regional Board of Directors meeting, November 7, at Jim Flint’s home near Denver
In attendance: Larry Seidman (President), Rob Ladewig (Treasurer), Phil Hackbarth (Board member and race director), Scott Poston(Board member and e-newsletter publisher), Paul Karlsson (Board Member and former race director), Matt Egan(Regional Athlete Devolopment Coordinator), Jim Flint (Officials Coordinaor), Graham Wilson (Board member candidate), Ovetta Sampson (Board member candidate), Kent Bailey (official and board member candidate)
Calling in, once the passcode got re-established: Warren Limerick (Wyoming rep), Danny Fisher (Race director and NM rep), Dennis Page (official and Utah rep candidate), Scott Caruso (Coach and board member candidate), Matt Perini (official and NM candidate)
Regional championships were decided:
Sprint: Rattlesnake Aurora CO, August 28
International Distance: Las Vegas NM, July 31
Junior 15-19 and U-23: Table Mountain, July 16, 17, Arvada CO
Youth: Ironkids, Denver (Maybe Louisville) CO, Date TBD
Long: Echo, Coalville UT, July 16
Club: Jordanelle, Park City UT, August 27
Collegiate: Ogden, Huntsville UT, Sept 17
An off-road championship was not awarded even though Chatfield was submitted. Chatfield had too many problems last year, has a new race director in 2005, but that race director has no experience at race directing.
Paul Karlsson will contact Ashley Burt and ask if he is interested in having Crested Butte, and Robert Martinich if he is interested having Buffalo Creek, being the regional off-road championship.
Gary Geiser submitted a bid for the Dirty 30 Duathlon to be a regional off-road Duathlon championship. USAT does not recognize off-road Du as a championship. There was some discussion if it should be the regional Du championship, since none were submitted, but with only 25 finishers in 2004, the board decided against.
Election and Ballot:
Board members that are reaching term limits and cannot run are Larry, Rob, Phil, Jose, Penny, and Danny
Scott Poston, Paul Karlsson, and Warren Limerick were on last year’s ballot and do not run this year.
Sue Bowles is current board member and will need to be on the ballot if she wants to be on the board next year.
Trajan King, Utah Rep said he will step down if another person wants to take over.
The board is to have 11 positions
Already filled from people who were on last year’s ballot
1. Scott P.
2. Paul K.
3. Warren (WY)
Openings to vote for
NM - Matt Perini
UT – Dennis Page
CO - Vote for six
Graham Wilson
Scott Caurso
Nancy Reinisch
David Woodruff
Sean Wendt
Ovetta Sampson
Joy Rasmussen
Kent Bailey
The highest vote gets the Colo Rep position and the next 5 highest vote recipients get At-Large positions.
We will put in the next quarterly e-newsletter, a voluntary statement from each candidate not to exceed 100 words.
The Ballot will be available on the regional web-site from Dec 15 until Dec 31, for current USAT members as of Dec 15, 2004.
There was much discussion regarding the election process. The original idea of having the ballot put on the region e-newsletter and then having members print it off and mail it in was not approved by the board. Instead the ballot will be on the regional web-site, and members will be allowed to vote electronically by providing their USAT numbers. When a member submits a completed ballot an email will be generated and sent to both Larry and the USAT national office.
Scott and Larry will both investigate how this may be done. Scott’s wife has experience with this and Larry will do some reading on the tools currently used for the web-site.
A motion to continue the travel grants for u-23s of 2 grants for 250.00 each was passed. These grants go to the top Male and Female winners from our region at the our regional u-23 championships that go to the national u-23 championship race.
The program of Regional board members getting reimbursed to help at race registrations will continue. The first option will be for race directors to offer a complementary race entry in exchange for a board member helping at registration. If the race director does not offer a comp entry and wants a regional board member to help, then the region will reimburse some of the expenses associated with that board member helping.
Financials – Rob reported that we have a balance of a little over $14,000.00
We will have some more expenses such as the website renewal, the regional rebates, and awards.
It was agreed to keep the rebate program, where race directors of regional championships will get reimbursed the regional championship fees, if they have the required number of officials and send in all of the required post event materials to the national office.
The Pacific Northwest Tri-guide was presented and discussion ensued regarding content and pictures. Paul K. said he is getting a CD of Boulder Peak pictures and will go through that and make suggestions from it, for the Tri-Guide.
Officials – Jim said the program is running strong and held clinics in 2004. There are 28 officials of which 20 are really active. For 2005 he is planning on a clinic at boulder peak, a clinic in NM and a clinic in Utah. He will ask the board for some of the travel expenses to help cover the costs for these in NM and UT. Some other regions are buying warm weather, and warm ups for their officials. The helmet reimbursement program is going well and will be continued.
It was asked if a description of the Jobs of the officials could be given to race directors.
Larimer County Update – Nobody in attendance or on the phone went to the last Larimer County meeting. Colorado Multisport is going through reorganization and Peggy, race director of Loveland Lake to Lake wants it known she is not part of Colorado Multisport and want to continue on with Loveland Lake to Lake.