2003 Rocky Mountain Regional USAT Board Meeting Minutes

 

The final board meeting for the Rocky Mountain Region USAT was held December 6, 2003 at the home of Jim Flint.  Members attending were Larry Seidman, Susan Bowles, Rob Ladewig, Jose Valdes, and Mary Sue Dickerson.  Attending via our newly purchased conference phone were Penny Bergsten, Phil Hackbarth, Danny Fisher and Trajan King.  Others in attendance were Matt Eagan, Regional Athletic Development Coordinator, and Scott Poston.

 

We reviewed the goals for 2003. 

  • We had the 2002 ratings and awards by the end of the first quarter.  We will use Timberline again for the 2003 ratings and awards.  They should be available by the first quarter of 2004.
  • Susan Bowles was the new person elected to the regional board of directors in 2003. 
  • The newsletter requires a person sign up to receive it and after a discussion, we decided to leave it the same way for 2003 but will research other methods for 2004. 
  • We put some pictures on the web site by third quarter, 2003.
  • Additional contact of non-sanctioning race directors will be continued in 2004.
  • We successfully collected regional championship fees from race directors.
  • We put together a pocket size race calendar for goody bags in early season races.  The board decided to do this in 2004 as well.
  • We did increase the number of sanctioned races within the Rocky Mountain Region.
  • There was some traveling by a regional board member to represent USAT at regional championships.  The board decided to have one representative from the board at each of the Regional races during 2004.
  • We increased the level of financial support provided by the region to regional championship events to $200.
  • We maintained the quality and number of officials available within the region and even helped out other regions.
  • We developed positive personal relationships with race directors within the region.
  • We developed a regional budget and stayed within the 2003 budget.  We have also developed a 2004 budget.
  • We had an official come to three registered clubs to demonstrate some basic rules such as drafting and blocking.

 

Next, the financial report was given.  At the time of the meeting we had $7,372.57 income for 2003.  We had a balance of $9,029.22 for a total of $16,401.79.  We spent 4,137.57 giving us a remaining balance of 12,264.27.  There are four outstanding expenses for 2003 yet.

 

The changes to the National Age Group Championship qualifying procedures were explained.  For the regional championships the top 33% or top 5 will qualify for Nationals.  For other sanctioned races, a person must be in the top 10% or win their age group.  We can designate one other sanctioned race to have the same qualifying criteria as nationals and for 2004, it will be Yuba in Utah on June 5, 2004.

 

We decided the 2004 elections would be either mail-in or through email instead of just handing them out during our regional meeting in February.

 

A board member will be available to help the race directors with registration.  A board member will be chosen by geographical proximity.  We will give the board member a small stipend for travel expenses. 

 

It was decided to give each board member a fleece pullover when elected for the second two-year term.  Polo shirts will be provided to any board member representing USAT at the registration table.

 

We approved Regional rebates but with a cap of $250.  We also approved $100 for a race director to attend the Race Director’s Conference.  However, anyone wanting to apply for this stipend must let us know January 31st.  There will be no advanced payment, but after attending, they can request the payment with evidence they actually attended the conference.  Priority will be given to the first one from each state in the region.

 

We voted to support the top male and top female in the U23 (Under 23) category each with $300 to attend National championships.  The qualifying race will be the Rattlesnake on June 12, 2004.  Jim Flint agreed to throw in an additional $150 each for the second male and female.  The winners must be full time residents of the Rocky Mountain Region.

 

Mary Sue Dickerson