USAT Regional Board conference call 11/11/07

Present:

Joy Rasmussen, Kent Bailey, Larry Seidman, David Warden, Jose Valdes, Michelle Cox,

Celeste Callahan, Mark Balsiger

Celeste is setting up a meeting Saturday Jan 12 10:00 AM. There is a Race Director (RD) symposium in Colorado Springs that weekend. The region will reimburse for those traveling from out of town and the region will pay for lunch.

Kent moves to approve, Joy seconds, motion passes.

There is remaining money to spend. Kent got the third quarter rebate check.

There was a motion to reimburse officials for protective motorcycle pants. Jose brought up some concerns about an email from Charlie. Could we stipulate that this is only for Cat 3 officials? Kent says Jim Flint had a cap of $400 to $500. Michelle says this is an important issue and thinks this is money well spent. Mark B makes the motion Michelle seconds that $55.00 be allocated to Cat 3 officials for protective motorcycle pants.

Newsletter. Was there a third quarter newsletter? There was some discussion of the newsletter and have to go through the national office but it not sent out.

Bylaws say there are to be seven to twelve directors.

Officers: Pres, VP, Secretary, Treasurer

Current officers are:

Pres – Joy

VP – Open

Sec – Larry

Tres – Kent

Vote on Joy taking the President

Michelle is the Regional Athletic Development Coordinator

Carolyn Doll joined

Joy wants to bring people together, and get better communication on the board.

Is there something we can do with those people that don’t call in or respond to emails?

The national office has taken away some of the duties and control.

We can spend money on youth and clubs.

Michelle is the RADC and wants to do some things and will need some money. Michelle will put a budget and items together.

Joy would like to put something out for a campaign for youth advertising in 2008.

Michelle is bringing up outstanding issues from Sean Wendt.

1. Reimburse Shea Willfong’s trip to Germany

The board put a cap of $250.00 on previous trips

Have we given money to the Willfong’s before?

2. Lindsey Hyman went to a race as a coach and has asked for a reimbursement. She asked Linda Cleveland at the national office and Linda told Lindsey to ask the region.

In the past the region has reimbursed but we need a way to sent out applications, gather applications and approve the reimbursements.

Michelle will send letters to Lindsey and Shea turning down their requests. They were not pre-approved.

Jose brought up concerns that we are only working on youth and we need to serve the entire membership.

There are issues with communication with the regional membership. The national office does not even own the database.

Joy will get with Tim Yount on how to improve communication with the regional membership.

Kent will meet with Jennifer O’Day at the national office to discuss communication with the regional members.

Sean is asking for $8000.00 in reimbursement for the national camp.

The Regional board says this is an issue between Sean and the national office.

We have sent Sean money that has not been appropriately used.

Sean can submit something in writing.

Amendment to the Minutes: Sean Wendt $1000.00 coaching travel allocation was reassigned to cover some of his Youth National Race expenses. The issue was approved and resolved.

Kent will work on a budget.

Joy would like to have a marketing budget and a plan.

Michelle says there is no longer a youth series.

Larry will send to Michelle the contact of Colorado Youth series. Tom Morales?

Jose says we are not serving our membership. He got very little out of the last newsletter.

Joy said she only gets three responses for newsletter content.